Notice Writing

NOTICE WRITING

A notice is a formal means of communication. The purpose of a notice is to announce or display information to a specific group of people. Notices are generally meant to
be pinned up on specific display boards whether in schools or in public places. Notices issued by the government appear in newspapers.

Format:

A notice should be written in the following format:

  • the name of the organization issuing the notice
  • the title ‘NOTICE’
  • a heading to introduce the subject of the notice
  • the date
  • the body of the notice
  • the writer’s signature, name (in block letters) and designation

Points to remember:

  • A well-written notice must inform the readers about the 5 Ws:
    — What is going to happen, (that is, the event)
    — Where it will take place
    — When it will take place (that is, the date and time)
    — Who can apply or is eligible for it
    — Whom to contact or apply to (that is, the issuing authority)
  • Only the most important points should be written.
  • A.O.D. – that is, any other detail given in the question.
  • One is free to add any relevant information not included in the question.
  • The sentences should be short and grammatically accurate. They should be in the passive voice as far as possible.
  • The notice should be presented within a box.
  • The word limit for a notice is 40–50 words (only the words in the body of the notice are counted).
  • Information given in a notice must be clear and should not cause any misunderstanding or confusion.
  • A notice must be catchy and appealing – it should attract the reader’s attention at once.
  • Increase the visual appeal of your notice by using bold letters, catchy slogans, striking words and phrases, etc.
  • Standard abbreviations are allowed.

Important Tips for Notice Writing Class 12

  1. Stick to the specified word limit of 50 words.
  2. Write the word NOTICE at the top.
  3. The name and place of the school, organization, or office issuing the notice should be written
    on the top.
  4. Give an appropriate heading.
  5. Write the date on which notice is issued.
  6. To whom notice is written should be mentioned clearly.
  7. The purpose of the notice should be mentioned.
  8. Mention all the relevant details ( such as date, venue, and time).
  9. Signature, name, and designation of the person issuing the notice.
  10. Notice should be in a box.

EXAMPLE QUESTIONS

EXERCISE QUESTION

1. You are Rohan Kapoor, the secretary of the Science Club of your school. Write a notice is not more than 50 words informing the students about the C V Raman National Science Exhibition to be held and requesting them to participate in it enthusiastically. Inform them that outsiders, too, are welcome to this exhibition.
2. You are the student editor of Saagar International School, Jaipur. Write a notice inviting names of those who would like to give articles, stories, cartoons, crossword, puzzles, jokes, etc for the school magazine. Write the notice in not more than 50 words
3. The Residents’ Welfare Association, New Friends Colony is organising a Diwali Bazaar in the locality. As the president of the association, draft a notice in not more than 50 words informing the residents about the same. Give other essential details about the Bazaar.
4. The school has decided to organise a Christmas Carnival in the Sports Complex. The Principal has asked you, as the school Prefect, to write a notice about this carnival, inviting the students and teachers to participate in it. The notice should be written in not more than 50 words including all the relevant details.
5. Write a notice for the school notice board informing the students about the visit of the Prime Minister in your school on 20.11.2007. Write the notice in not more than 50 words asking the students to maintain punctuality, cleanliness and discipline.
6. The event management company, Altitudes Expeditions, has organised an Adventure Trip of Sitlakhet in the summer vacations for interested students of Classes VIII and IX. As president of the Excursions Committee, write a notice in not more than 50 words informing students about the trip and inviting them to join.
7. The Hindustan Times Pace Programme is planning to hold fun-filled workshops on candle making and clay modelling for all Class VIII students on Children’s Day in the school. As Keni Pinto, the Head Boy, write a notice informing students about it. Include necessary details and write the notice is not more than 50 words.
8. As president of the student’s council of your school, write a notice is not more than 50 words asking the students of your school to donate old clothes, books and bags for the Anubhav Shiksha Kendra, a school for the underprivileged being run on your school premises.
9. You are Krrish, a student of Class VIII. You have lost an expensive watch in the school premises. Draft a notice to be put up on the school notice board giving details of the watch and offering a suitable reward. Use not more than 50 words.
10. There is going to be an inter-section debate for all the students of Class VIII on the topic ‘Tobacco companies should not sponsor sports events’. As the cultural secretary, draft a notice providing all relevant details in not more than 50 words.
Exercise Questions- Notice Writing
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